By-Laws of the Holly Avenue Neighborhood Association
Article I Name
The name of the organization shall be The Holly Avenue Neighborhood Association.
Article II Purpose
The purpose of this organization is to unite and educate the residents and property owners in an effort to stabilize and improve the quality of living in the area by enhancing the economic viability and maintaining the residential character of the neighborhood. The Holly Avenue Neighborhood Association shall operate within the guidelines of section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States revenue Law.
Article III Membership
Section 1: Membership will be limited to property owners, business owners and tenants within the neighborhood.
Section 2: The physical boundaries of the neighborhood are business 40 to 4th street, and Broad Street to Marshall Street.
Section 3: Dues will be
$20 for businesses
$20 for investment property owners
$20 for homeowners
$ 5 for tenants and senior citizens; or such other amounts as shall be determined from time to time by the Board of Directors.
Annual dues are to be paid by the April meeting
Article IV Meetings
Section 1: Regular Meetings
The Board of Directors shall meet monthly at a day and at a time and place to be determined by the Board of Directors. Notice of such meetings will be sent by e-mail to members of the Board of Directors at least 10 days in advance. A general membership meeting shall be held once a year during the month of April at a time and place and on a date to be determined by the Board of Directors. Notice of such meetings will be sent by e-mail to all members at least thirty (30) days in advance.
Section 2: Called Meetings
The officers of the association or ten members of the organization may call a meeting.
Section 3: Notice of Meetings
Members in good standing will be contacted regarding called meetings by e-mail.
Article V Officers
Section 1: The Officers shall be president, vice-president, secretary, treasurer. The Board of Directors shall be comprised of the Officers and no more than six members in good standing.
Section 2: Election and Term of Office
Officers and Directors shall be property owners or tenants with a two-year tenancy within the neighborhood. They will be elected to two (2) year terms by a simple majority of members in good standing who are present during the regular April meeting of members. A member in good standing may also cast such votes by proxy by submitting to the Secretary written, signed, and dated voting instructions.
Section 3: Removal and Successive Terms
Officers and Directors may be removed from office by a majority vote of members in good standing at any regular or called membership meeting. Officers and Directors may serve up to two (2) consecutive terms. Thereafter, they shall be eligible for reelection following a one-year absence from office or the Board of Directors, except as provided in Article V, Section 4.
Section 4: Vacancies
Vacancies on the Board of Directors or among the Officers shall be filled by vote of a majority of the Board of Directors at the next regular meeting of the Board. Officers or Directors elected in this manner shall serve out the remainder of the unexpired term being filled and shall be eligible to serve up to two additional full three (3) year terms.
Article VI Duties
Section 1: The duties of the President
The president shall preside over all meetings.
The President shall speak publicly on behalf of the association members and protect the character and integrity of the neighborhood. The president shall meet with groups or individuals in matters affecting the neighborhood and report findings at the meetings.
Section 2: The duties of the Vice President
The vice-president shall fulfill: 1)all duties and responsibilities of the president should the president be absent; and 2) such other duties as shall be determined from time to time by the Board of Directors.
Section 3: The duties of the Secretary
The secretary shall maintain minutes of all meetings and be in charge of correspondence for the association. In addition it is the duty of the secretary to inform the proper parties of regular and called meetings and inform new neighborhood residents about the association.
Section 4: The duties of the Treasurer
The treasurer shall maintain the association's finances and report to the Board of Directors and members of the association at regular meetings.
Section 5: The duties of the Board of Directors
The Board of Directors shall be authorized to conduct the business of the association between regular meetings of the members.
Article VII Quorum
A quorum shall be no less that two-thirds of the members present including one officer.
Article VIII Voting
Homeowners are allowed one vote. Businesses, representing their employees and clients, are allowed one vote. Tenants, after a period of two years, are allowed one vote.
Businesses, representing their employees and clients, are allowed one vote. Tenants, after a period of two years, are allowed one vote.
Article IX Dissolution
Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code of 1986, or corresponding section of any future Federal tax code, or shall be distributed to the Federal, state or local government for a public purpose. Any such assets not so disposed of shall be disposed of by a court of competent jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes.
Article X Amendments
Ex. These by-laws may be amended by a 75% vote of the members in good standing at a regular or called meeting of members or by e-mail ballot.
President's Signature Date Approved
Officer Signature Date Approved